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Property Operations & HOA Platform

Building Management — Intelligent Property Operations

Centralize tenant directories, automate monthly maintenance calculations, verify payments, secure reception logs, and automate WhatsApp alerts.

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ACTIVE

Monthly Collection Rate

94.8%

+4.2% vs last month

Pending NOC Requests

3

Awaiting approval
Daily Guest Logs Security gates online
08:00 10:00 12:00 14:00 16:00 18:00
Unit 402 — Maintenance Paid PKR 12,500
Visitor Check-in — Gate A Vehicle ABC-123

Platform Overview

The RunBiz Building Management System (BMS) is an enterprise-grade, multi-building property operations and financial management platform designed for real estate developers, building management committees, and property owners. The software centralizes tenant management, automates complex monthly maintenance billing (including tiered parking quotas and late fee calculations), and tracks building operations. By integrating real-time visitor logging, a two-stage financial authorization desk, and automated WhatsApp communication, it transforms offline residential and commercial building management into a modern, transparent, and audit-ready digital operation.

50+

Communities Managed

10K+

Units Registered

40%

Faster Collections

100%

Audit-Ready Ledger

Core Capabilities

Eight integrated modules covering every aspect of property operations — from billing automation to visitor security logs.

Multi-Building Portfolio Management

Allows administrators to configure and oversee multiple properties from a single account, switching settings, parking quotas, and billing structures dynamically. Eliminates siloed accounts for property managers.

Maintenance Billing & Automated Invoicing

Automatically generates monthly maintenance invoices, calculating base flat rates, applying custom late fees, and dynamically charging for extra vehicles based on custom free parking slot quotas.

Two-Stage Financial Authorization

Enforces a secure control workflow where staff (like guards or receptionists) log payments and expenses, but a manager must review and authorize them before they hit the official balance sheet.

Special Collections Ledger

Manages dedicated, one-off capital expenditure projects (e.g., lift repairs, generator maintenance, painting) separate from standard monthly operating dues. Prevents co-mingling of operational funds.

Digital NOC Desk

Streamlines the submission, review, and approval of resident requests (e.g., moving in, moving out, or structural renovations) including fee collection. Prevents unauthorized moves and security issues.

Community Events & Fund Tracker

Manages resident contributions, event-specific expenses, and net balances for community events. Resolves transparency disputes regarding how collected community funds are spent.

Reception & Visitor Security Desk

Digital logbook for receptionists and security guards to record guest visits, vendor check-ins, contractor entries, and current vehicle parking utilization. Replaces messy paper logs.

Tenant & Owner Directory

Tracks occupancy status, primary residents, tenants, property owners, registration dates, and contact logs. Links residents, owners, and active vehicles back to specific units.

Platform Screenshots

Explore the Building Management interface — from billing panels to security logs.

BMS Dashboard Overview

Dashboard Overview

Real-time collections, parking slot alerts, and portfolios

BMS Invoicing & Billing

Maintenance Billing

Automated monthly billing, parking rates, and receipt statuses

BMS Reception & Visitor Registry

Visitor Security Desk

Digital logbook tracking check-in time and vehicle capacity

BMS Audit-Ready Reporting

Audit Financial Reports

Generated financial statements, PDF statements, and custom exports

Who It's For

Building Management System serves property management boards and gated complexes.

Target Sector How BMS Helps
Gated Communities & Societies
Manage 50 to 1,000+ units, dispatch automated billing alerts over WhatsApp, track owner/tenant rosters, and secure access gates.
Commercial Plaza Management
Track custom business parking quotas, process structural renovation NOC requests, and run separate ledgers for capital enhancements.
Real Estate Management Firms
Administer multiple properties within a single dashboard, allowing managers to switch settings, quotas, and invoicing parameters dynamically.

Technical Differentiators

Built with modern, reliable protocols to secure transactions and streamline notification delivery.

Two-Stage Financial Authorization Workflow

Separates preliminary data entry (e.g. guard receipt logging) from ledger validation. Only authorized finance managers can approve payments, avoiding fraud.

WhatsApp Notification Service (Ultramsg)

Integrated directly with WhatsApp API gateways to auto-dispatch monthly maintenance invoices, custom receipts, and community reminders directly to resident phones.

Audit-Ready Financial Reporting (QuestPDF)

Generates high-fidelity monthly income statements, collection percentages, building expenses, and outstanding debtor logs. Database integrity safeguards audit logs.

Biometric device Push SDK Ready

Designed to connect with biometric check-in terminals (e.g. ZKTeco ADMS) to verify guard shifts and attendance records, proving actual hours worked.

Ready to Upgrade Your Property Operations?

Schedule a detailed demo with our property management consultants. We will showcase how our platform automates billing calculations, secures access logs, and integrates messaging for your residential or commercial community.

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Tailored setup options for committees and private developers.